Working with Current Year Assignment (CYA) Positions

 

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        

 

 

 

 

Working with CYA Positions

 

Using CYA Positions

CYA positions will be used to maintain the integrity of a status employee’s base position when they assume:

  • an interim role which by policy meets or exceeds 6 months;
  • a temporary increase in percent time that meets or exceeds 6 months
  • a temporary reduction in percent time that meets or exceeds 6 months; or
  • a temporary upgrade that meets or exceeds 6 months;

 

The CYA position, e.g. UAXXX, needs to be established before any action may take place.

 

Processing CYA EPAFs

EPAFs have been designed to accommodate CYA situations. Each EPAF consists of two steps:

 

STEP 1:         Place the base job on leave without pay without benefits STEP 2:               Create a new job for the person using the CYA position

 

Select the correct EPAF Approval Category by identifying the type of status CYA appointment the employee will be moving to:

 

If Moving to this:

Use Approval Category:

If Restricted Funds Use:

Operating Staff (100%)

UCOSFT

RCOSFT

Operating Staff (less than 100%)

UCOSPT

RCOSPT

Exempt Staff (100%)

UCEXFT

RCEXFT

Exempt Staff (less than 100%)

UCEXPT

RCEXPT

Academic Year Faculty

UCAYFY

RCAYFY

Fiscal Year Faculty

UCFYFY

RCFYFY

 

We will use special Job Change Reason to capture the justification for the CYA appointment:

 

 

 

CYA Justification

Job Change Reason on Leave step [Base Job]

Leave Type on

Leave Step

Job Change Reason on Job Entry step [CYA job]

Assuming Temporary Upgrade

LETUP

120

AETUP

Assuming Role as Interim

LEINT

30

AEINT

Taking a Temporary Reduction in Percent

LETDP

110

AETDP

Assuming a Temporary Increase in Percent

LETIP

115

AETIP

 

CYA EPAFs DO NOT impact the PEAEMPL record.

When the Campus HR office applies their approval they will need to review the transaction to determine if the activity results in a change in benefits eligibility and subsequently requires a change to deductions and PEAEMPL ECLS. If desired, a coding change to PPACMNT for the Operational Title can be performed as well.

 

Effective Dates

The Jobs Detail Effective Date for the “LEAVE” step should be the same as the Jobs Detail Effective Date for the CYA Job Entry step.

 

 

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        

 

 

 

 

 

Ending the CYA Leave

When the CYA appointment needs to end, a special LOACYR, Return from CYA Leave EPAF will be used to:

  1. Return the employee’s base job to an active status.
  2. Terminate the CYA job.

 

Please see the Leave EPAFs Cheat Sheet for more information on how to process this step.

Details

Article ID: 430
Created
Fri 3/15/19 4:00 PM
Modified
Wed 3/31/21 4:43 PM
Applicable Institution(s):
Granite State College (GSC)
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
USNH System Office