OneDrive: Introducing Sync


This article will cover some of the best practices for using the sync option with M365 OneDrive and SharePoint.


What is Sync?

When a user installs the OneDrive sync app for Windows or Mac, they can work with their OneDrive files in File Explorer or Finder. They can also easily save files to Microsoft OneDrive from the programs they use.

When users add, change, and delete files and folders from the OneDrive mobile app or by accessing their OneDrive from a web browser, the files and folders are automatically added, changed, or deleted on their computer and vice versa. To upload files to OneDrive, users can simply copy or move them to OneDrive in File Explorer or Finder. They can also use File Explorer to easily organize their OneDrive by creating new folders, and moving and renaming files and folders. All these changes sync automatically.

Windows 10 devices come with the OneDrive sync app installed. Office 2016 and later installations also have the sync app installed.

Best Practices:

  • Do not choose to sync all of your files, use selective sync.  Syncing all your files can create folders with large amounts of data that can become hard to manage
  • Do not use sync as a computer back-up.  This will create very large files that take a long time to transfer data
  • Sync only what is needed to ensure those files or folders have redundancy
  • Use the Browser interface, it is much more user friendly and better presents some of the functionality available to users

Need Additional Help?

Please fill out the Microsoft 365 Support webform with as much detail as possible, or contact the ET&S Help Desk team on your local campus.


Article ID: 4193
Wed 9/15/21 12:22 PM
Wed 4/27/22 3:42 PM
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