Teams: Familiarizing yourself with Teams Usage Guidelines


This article gives advice on staying organized in Microsoft Teams.


Welcome to Microsoft Teams. Below are some guidelines to help make sure things go smoothly.

Keep in Mind:

  • Be receptive to innovation as existing features may change as Microsoft improves the Microsoft Teams experience
  • Persistent Chat: membership of a Team may change over time allowing new members to see old content

Using Microsoft Teams in general:

  • Use of Microsoft Teams and other Office 365 services provided by USNH is governed by the same policies as other university resources:
  • Your team name may show in USNH Microsoft based directories, and should use the following naming conventions to avoid confusion between similarly named lists or groups:
    • The word "Team" should be in the name
    • Your team name should be as descriptive and concise as possible
    • Your team name cannot be offensive
  • Examples:
      • Not Recommended: Senior Project 2020
        • Recommended:Red Team Senior Project 2020
      • Not Recommended: Joes Team
        • Recommended:ECON 650 John Joes Fall 2019 Team
      • Not Recommended: ECON 650 section 1
        • Recommended: ECON 650 Fall 2019 section 1 Team
      • Not Recommended: Project Team
        • Recommended: ETS Exchange Online Migration Project Team
  • Always keep at least two owners of a team
    • Owners are expected to maintain team membership
    • Microsoft Teams with no active owners may be deleted or removed by IT
  • Old or unused teams may be removed if they are no longer needed or exist only as archival artefact's
  • Use and content of Microsoft Teams may be monitored by IT administrators and content deemed inappropriate or in violation of USNH policies may be removed
  • IT reserves the right to amend these guidelines

Need Additional Help?

LinkedIn Learning - Microsoft Teams

Please fill out the Microsoft 365 Support webform with as much detail as possible, or contact the ET&S Help Desk team on your local campus.


Article ID: 3094
Fri 10/2/20 5:23 PM
Fri 4/15/22 4:51 PM
Applicable Institution(s):
Granite State College (GSC)
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
USNH System Office