SharePoint: Creating a SharePoint Site

Purpose: This article provides information to aid the reader in choosing the SharePoint site type that most meets their needs, and the instructions to create a site.
Intended Audience: This article is intended for those who may be interested in creating a SharePoint site, but need more information about available site types and their purpose.
Environment: This information is applicable to both the Windows and Mac OS operating systems.
Scope of Article: This article includes the purpose of the two types of SharePoint sites, Communication site and Team site. It also includes the information needed to help you select the site type that most meets your requirements and instructions to create your own site.

Content:

This article describes the type of information that is typically included in each of the two types of SharePoint sites, Communication site and Team site. It also includes the information needed to help you select a site type.

Communication site

Create a SharePoint Online communication site to share news, reports, status, and other information in a visually compelling format. These types of sites can be shared with a wide variety of people within the USNH system.

Team site

Create a SharePoint Online Team site to provide a location where you and your team can work on projects, create work flows, store and collaborate on files, or create and manage lists of information. A team site includes a group of related web pages, a default document library for files, lists for data management, and web parts that you can customize to meet your needs. This site is designed for smaller teams of users.

Should I create a team site or a communication site?

Use a communication site to broadcast information out to a broad audience. With a communication site, typically only a small set of members contribute content that is consumed by a much larger audience.

Use a team site when you want to collaborate with other members of your team or with others on a specific project. With a team site, typically all or most members can contribute content to the site and the information is limited to only the members of the team or project and specific stakeholders.

 

Still unsure of what type of SharePoint site to use?

Task: To request a meeting with a SharePoint administrator for advice on site types, or to make a request to have a site created and/or request the ability to share your site with external users.

Instructions:

Step 1 - Navigate to the SharePoint Support article.

Step 2 - Click Request Support.

Step 3 - Enter the required information.

Outcome: A SharePoint administrator reviews and fulfills your request.

Task: To create a SharePoint site.

You can create a SharePoint Online team site to provide a location where you and your team can work on projects and share information from anywhere on any device. A team site includes a group of related web pages, a default document library for files, lists for data management, and web parts that you can customize to meet your needs.

Instructions:

Step 1 - Refer to the SharePoint @ USNH Planning Guides prior to creating your SharePoint site.

Step 2 - Sign into Microsoft 365, open the app launcher, choose SharePoint.

Step 3 - Click + Create site and choose one of the site type options.

Note: It is recommended to make Team Sites for smaller groups of users.

Step 4 - Enter a Name for your SharePoint site. An Office 365 Group e-mail will be automatically generated with the same name as your site.

Note: Your SharePoint site name should be clear and define the contents of your site. The name should include a department abbreviation and/or a project name.

  • Example of a good name: UNHHumanResources
  • Example of a bad name:  HR

Step 5 - In the Site description box, add some text that lets people know the purpose of your site.

Step 6 - In the Privacy settings section, choose either

  • Public - anyone in the organization can access this site
  • Private - only members can access this site - MAKE SURE THIS IS SET TO DEFAULT. Do not make your site public until you are ready to publish it to the University System which includes Students as well as Faculty and Staff.

Step 7 - Click Next..

Step 8 - Add the names or email addresses of anyone else you want to manage the site in the Add additional owners box.

Note: The site creator is automatically a member of the site owners group.

Step 9 - In the Add members box, add the name or email address for everyone you want to be a member of your site and then click Finish. Members added to the Office 365 group associated with the site are automatically added to the site members group.

Step 10 - Click Finish.

Outcome: Your site is created and a appears among the sites you're following . Your site does not inherit the permission settings or navigation of other sites.

 

Important Information:

Further reading:

Further reading:

 

Details

Article ID: 1712
Created
Fri 7/19/19 6:18 PM
Modified
Fri 5/6/22 5:33 PM
Applicable Institution(s):
Granite State College (GSC)
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
USNH System Office